Employer Private Plan Reporting Obligations

Employers that meet their Paid Family and Medical Leave (PFML) law obligations through an approved M.G.L. c. 175M, sec. 11 private plan are required to maintain reports, information and records related to their approved plan and furnish required data to the Department of Family and Medical Leave (DFML) on request.

General Information

Employers that meet their Paid Family and Medical Leave (PFML) law obligations through an approved M.G.L. c. 175M, sec. 11 private plan are required to maintain reports, information and records related to their approved plan and furnish required data to the Department of Family and Medical Leave (DFML) on request.

Why is DFML Collecting Employer Private Plan Data?

DFML collects data on private plans to evaluate PFML program goals and promote the integrity of private family and medical leave plans. DFML may require periodic reporting to ensure that a private plan complies with the requirements of M.G.L. c. 175M, 458 CMR 2.07(7).

Who Can Submit the Information Required by DFML?

Self-Insured Employers, Third Party Administrators or Private Plan carriers can submit the report to us by uploading it directly to DFML. Private plan insurance carriers for fully insured plans may submit aggregated data that includes multiple employers in a single report. 

Instructions to upload the documents and a link to the specific page will be released closer to the reporting date.

When Does the Reporting Take Place?

All employers with an approved exemption during any portion of the reporting period must submit reporting for the 2025 fiscal year, which spans July 1, 2024 to June 30, 2025. The submission form will open on July 1, 2025. Requested information must be provided by August 31, 2025.

DFML may withdraw approval of a private plan for refusing or failing to submit a required report.

What Information Will Self-Insured Employers or their Third Party Administrator or Carrier Need to Provide?

Requested information includes, but is not limited to:

• Name and contact information of private plan insurer and /or third-party administrator
• Contact information for individuals at the reporting employer or covered business entity
• Information on the demographics of covered employees
• Approved claims data, including leave types and duration
• Denied claims data, including reasons for denial
• Average weekly wage
• Average benefit amounts paid

This page will be updated to share the approved reporting template and corresponding instructions closer to the reporting date.

Questions?

If you have questions, you can email us at [e-mail].