Download the complete service offering doc format of virtualized_shared_hosting_service_definition.doc

 

1. Description of Product Offering

The Massachusetts Office of Information Technology (MassIT) provides reliable, secure, and centrally managed Virtualized Shared VM Hosting Services for Commonwealth IT Services.  This service does not include the operating system; customers must choose a Windows OS or Linux OS for fully managed virtual hosting services.  This service offers fully managed services for the system administration of virtual hardware platforms for Windows and Linux operating systems. 

Customers pay the initial (hardware) infrastructure costs for MassIT to procure the necessary equipment to host a customer's IT solution.  These costs are included in the BAR (Business Application Request form) and identified as "one time" costs and agreed to by both the customer and MassIT.

The Virtualized Shared VM Hosting Service provides an easy and relatively low cost solution for hosting applications using VMware on virtual infrastructure and includes fully managed services for the system administration of VMware.

This Product Offering includes the following:

  • One virtual CPU with 4GB of memory (defined as a "slice").
  • VMware monitoring, system administration and support.
  • Operating system monitoring, system administration and support.
  • Data Center Network Connectivity.
  • MAGNet Security Protection.
  • VMware Infrastructure Administration.
  • Facilities cost (power, cooling, rack space).

In comparison, to Dedicated Hardware Platform costs, the VMware rate should be compared to the combination of the cost for a physical server and network connectivity and security protection.  Each VMware server has the ability to host multiple guest operating systems.

There is a one-time set up fee per slice (SL1V0) for customer shared VMware solutions; this fee will recover the costs for a customer's portion of the existing VMware infrastructure.  This cost is similar to the "one time" costs customers now pay to procure hardware and software for customer dedicated distributed hosting.  This cost is included in the BAR (Business Application Request form) and identified as "set up" fees and agreed to by both the customer and ITD.


Virtualized Hosting Product Availability

Currently MassIT has standardized on VMware vSphere ESX to support MassIT's virtualization infrastructure and VMware managed service.  Leveraging this technology enables MassIT to take advantage of several high availability and automated failover capabilities that are intrinsic to the current x86 server virtualization standards.
 

  • Server Performance Target:
    Automated orchestration guarantees that as server CPU and Memory utilization increases, transparent non-service impacting transition to appropriate VMware vSphere ESX servers may take place to ensure maximum performance.  This will align and comply with application requirements as defined during initial server provisioning. 
  • Server Failover:
    In the event that a physical server fails, (also commonly referred to as an ESX host hardware failure), the automated high availability feature is invoked.  All servers are repositioned to other ESX hosts within the virtualization cluster.  All workloads are supported without impacting performance, and the alignment and compliance of application requirements are maintained as when the server was initially provisioned.

This Product Offering also includes:

Facilities Management

  • Physical security, cooling, environment and redundant power.

Systems Engineering

Systems Maintenance

  • Administration and maintenance of hardware to ensure that each hosted operating system server is reliable, is performing adequately, and is providing overall service availability.
  • Utilization of vendor hardware for maintaining hardware at recommended patch and release levels following standard change management procedures.
  • Maintain current inventory/asset information and support history for each managed host that can be made available to customers.
  • Standard capacity and performance analysis reporting capabilities for customers to review utilization, performance and trending information for CPU, system processes (as defined by customer), memory, and storage.
  • Systems engineer's participation as needed in ongoing customer service delivery reviews (coordinated by MassIT Service Account Managers).

Systems Support & Monitoring

  • 24 x 7 proactive monitoring, identification, and resolution of technical issues for hosted servers.
  • Ongoing security intrusion testing and monitoring.
  • Responsive support to incidents based on severity levels.
  • Responsive support to unscheduled service outages in a timely manner.
  • Provision of diagnostic information to assist with customer application support needs.
  • Repair or replacement failing hardware components.
  • Access to technical Change Control information.

MassIT Refresh Policy:

This service is a shared infrastructure and therefore MassIT is responsible for all hardware upgrades/refreshes.  Additionally, maintenance costs that are incurred for supporting end of life customer specific hosted infrastructure or upgrading software that is not covered by subscription may be direct charged to customers.

This service does not include coverage for Disaster Recovery.  This can be procured separately.

MassIT Asset and Equipment Policy:

When a customer requests fully managed services at MassIT, a BAR (Business Application Request) listing all one-time equipment and ongoing chargeback support costs must be approved and processed.  Equipment to support a customer's request is then procured as an MassIT owned and managed asset. 

When a customer no longer requires MassIT services, MassIT decommissions the equipment and chargeback costs are discontinued.  If a customer wants to reuse the equipment for a different MassIT supported solution, the equipment remains active and chargeback costs continue.  MassIT determines future use of all decommissioned equipment.

Support Services includes:

2. Service Targets and Metrics

Targets

Service Requirement

Description

Infrastructure Component AvailabilityEach server is targeted to be available 24x7 excluding planned maintenance and unplanned outages.
Planned MaintenanceRequires a weekly 1-2 hour window between 7:00 am - 5:00 pm Monday through Friday excluding holidays.  Ad-hoc maintenance is scheduled through change control and customers are notified through part of the change control process.
Request Fulfillment*

Staff will respond to service requests during the hours of 7:00 am - 5:00 pm Monday through Friday excluding holidays.  Customers can make requests through COMiT.

Emergency requests are approved by authorized customer contacts and must be opened as incidents to ensure they are acted on immediately out of normal business hours.

Incident Management*MassIT Service Management Office has standard processes to manage incidents, requests, or changes.

Outages or urgent issues should be reported by phone to receive the quickest response 1-866-888-2808.
Replacement of Failed ComponentsMassIT contracts with hardware vendors to provide on-site "best effort" four hour response.

 

Metrics

Performance

Description

Measurements

 % of SRs due to poor performancePercentage of service requests due to poor performance of services provided to end-customers. 
Number of Alerts on exceeding system capacity thresholdsNumber of alerts/events on exceeding system capacity thresholds. 
Number of Incidents caused by Inadequate CapacityHow many incidents have been logged with the Service Desk that was caused by a clearly defined lack of capacity? 

Availability

Description

Measurements

 Availability (excluding Planned Downtime)

Percentage of actual uptime (in hours) of equipment relative to the total numbers of planned uptime (in hours).

Planned uptime = service hours – planned downtime

Planned downtime is downtime as scheduled for maintenance.

 
% of Outage due to Incidents (Hardware )Percentage of outage (unavailability) due to incidents in the IT environment hardware, relative to the service hours. 
% of Outage due to Change (Hardware)Percentage of outage (unavailability) due to implementation of changes, relative to the service hours. 

*Incidents, requests, or changes that are outside the scope of the defined service description or normal service hours will be direct charged to the customer.

Note: System availability for a customer solution is dependent on the architecture design.

 

3. Service Reporting

The following reporting information is provided to customers as part of this service:
 

Report

Description

Reporting Interval

System Resource Utilization

A detailed report, by guest:

  • CPU utilization
  • Memory utilization
  • Disk utilization
On request through CommonHelp

4. Service Requests

COMiT Service Requests*

Description

Lead Time-Business Days

New VMware serviceThis request is for new virtualized hosting services1-15 Days
Modify current
VMware Services

This request is to make a change to an existing virtualized host/slice

1-15 Days

*For new service requests only. To manage existing requests, please log into COMiT.
Requests related to projects are initiated through the Request Project process.

5. Customer Responsibilities

The customer will use hardware capacity planning and management tools, recommend corrective action when needed, develop growth forecasts and develop capacity plans based on ensuring service level attainment.

For your convenience, you may view a detailed list of customer responsibilities doc format of distributed_host_services_definition.doc
.

6. Chargeback Rate Information

For more information on Chargeback, including an overview of the program as well as current and previous fiscal year rates, please visit our Chargeback Services webpage.

Cost framework: VMware

1.Direct Charges to Customers

1A. Customer Specific - Costs Directly Charged to Customers
DESCRIPTIONCOST
 $0
Total 1A. Customer Specific - Costs Directly Charged to Customers$0
Total 1. Direct Charges to Customers$0

2. Direct Dedicated Resources

2A. Direct Costs - Salaries (AA) and Fringe (DD), Contract (U05, HH)
DESCRIPTIONFTECOST
Direct Costs - Salaries (AA) and Fringe (DD), Contract (U05, HH)8.00$734,957
Total 2A. Direct Costs - Salaries (AA) and Fringe (DD), Contract (U05, HH)8.00$734,957

 
2B. Hardware / Software / Contracts (UU, LL , etc)
DESCRIPTIONCOST
- Other Costs, Reclassifications, Adjustments-$60,285
- SHI-PlateSpin Recon Enterprise-$3,145
- SHI-VMWare (SKU# vmware-Commonwealth MA) (Prior to FY11, purchased through Dell Software)-$48,126
Depreciation$130,420
Total 2B. Hardware / Software / Contracts (UU, LL , etc)$241,976
Total 2. Direct Dedicated Resources$976,933

3. Indirect Costs

3A. Allocated Shared Resources
DESCRIPTIONCOST
 $0
Total 3A. Allocated Shared Resources$0
Total 3. Indirect Costs$0

4. Indirect Costs

4A. Shared ITD Data Center Services
DESCRIPTIONRATECODERATEUNITSCOST
Security - Magnet Port Security -SU060$1541056$162,624
Unified Communications - Data Center Network Connecton Port Charge-SJ1S0$3511056$370,656
Total 4A. Shared ITD Data Center Services   $533,280
Total 4. Indirect Costs$533,280

5. Allocated Costs

5A. Allocated Costs Not Specific to Service
DESCRIPTIONCOST
Allocated Costs Not Specific to Service$625,623
Total 5A. Allocated Costs Not Specific to Service$625,623
Total 5. Allocated Costs$625,623

6. Management Adjustments

6A. Management Adjustments
DESCRIPTIONCOST
 $0
Total 6A. Management Adjustments$0

 
Total 6. Management Adjustments$0

 
GrandTotal: Hosting Products - VMWare$2,135,837

7. Rates Pertaining to this Service

7A. Rates Pertaining to this Service
SERVICE OFFERING / TITLE / BILLABLE UNITRATECODERATEPLANNED UNITSCOST
Hosting - Shared VMWare Platform Support*-Each Slice / MonthSV350$7827437.55$2,135,837
Total 7A. Rates Pertaining to this Service   $2,135,837

 

Download a complete listing of all chargeback rates


Updated October 21, 2014
Reviewed August 12, 2014
Published August 14, 2009
Created March 23, 2009: Information provided by the Hosting Services Team